Rules and Regulations - Previous Version
JOHNSON’S ISLAND PROPERTY OWNERS ASSOCIATION
Section 1. Membership. The members of the Association shall be comprised of individuals who own property on Johnson’s Island, Ottawa County, Marblehead, Ohio. A membership is described as an individual or individuals who own a lot or lots and pay yearly membership dues and assessments. (For explanation of dues and assessments, see Article IV).
New members will be approved by a majority of the Trustees voting at an official meeting of the Trustees.
Section 2. Principal Address. The principal address of Johnson’s Island Property Owners Association is: 3089 Confederate Drive, Marblehead, Ohio 43440.
Section 3. Annual Meeting. The annual meeting of the corporation shall be held in September of each year, at such time and place, as determined by the Board of Trustees and designated in the notice of the meeting.
Section 4. Special Meetings. A special meeting of the members may be called at any time by the president, or, in his absence, the vice-president, or by a majority (6) of the Board of Trustees.
Section 5. Notice. Notice of all meetings of the members shall be given by mail, to the last known address, to each member entitled thereto at least fifteen (15) days prior to the date of such meeting. In the case of any such meeting, the notice, therefore, shall state briefly the pupose of such meeting. In addition, notification will be posted on the website, and on the bulletin board situated at the intersection of Memorial Shoreway, and Confederate Drive.
Section 6. Voting. Members of this corporation may vote only in person at the annual meeting or any membership meeting so called by the Board of Trustees. Each membership, in good standing, is entitled to two (2) votes per membership.
Section 7. Voting by Mail. In the event an emergency matter may come before the Trustees during a seasonal period when Trustees and members may be traveling, the Board of Trustees, in its discretion, may provide the members with special ballot forms to vote by mail.
Purpose of the Corporation
Section 1. The purpose or purposes for which said corporation is formed are:
To promote the development of the common facilities on Johnson’s Island, Sandusky Bay, Ottawa County, Marblehead, Ohio, for the use and benefit of all lot owners thereof; to operate and maintain said facilities and to adopt and enforce regulations governing the conditions of use thereof; to provide service on or to the island for the members as required or desired; to provide a means of cooperation among the members thereof in meeting the problems incident to island living; to maintain standards for the admission of members thereto; all of the foregoing being for the purpose of fostering the maximum use and high standards of maintenance of the common facilities of Johnson’s Island; to permit the full enjoyment thereof as an island community for the members, their families and guests.
Board of Trustees
Section 1. Number and Term. The number of Trustees of the corporation shall be eleven (11) or such number as shall be fixed from time to time at any annual meeting of the members, or at any special meeting of the members called for the purpose of electing Trustees, and they shall be elected for a term of three (3) years or until their successors are elected; provided, however, that the president with the approval of the Board of Trustees, may appoint a former president of the corporation to an additional trustee position of President Emeritus Trustee.
Section 2. Election. The election of Trustees shall be held at the annual meeting of the members or at a special meeting called for that purpose. The election shall be by ballot and those individuals receiving the largest number of votes will be elected to fill existing vacancies.
Section 3. Vacancies. In the event a Trustee vacates his office, the president, with the approval of the Board of Trustees, is duly authorized to fill the vacancy for the remaining term of office.
Section 4. Meetings. An annual meeting of the Trustees shall be held each year preceding or following the annual meeting of the members as so designated by the president. Special meetings of the Board of Trustees, (in addition to seasonal monthly meetings) may be called at any time by the president and may be called by him upon written request of any five (5) trustees. Six (6) Trustees shall constitute a quorum. Decisions of the Trustees shall be by a majority vote of the Trustees present at the meeting. In the event of a tie vote, the motion fails.
Section 5. Duties. The Board of Trustees shall have general supervision of the affairs of the corporation and may make general rules and regulations for the government of the corporation and members thereof. In addition to those enumerated heretofore given to the Board of Trustees, they shall have the power to make assessments for expenses incurred in promoting the common benefit of the corporation.
Section 6. Responsibilities. Each Trustee accepts the responsibility of active participation in island activities for the safety of the members and their guests and to promote at all times the purpose of the corporation as stated in Article II. Trustees should attempt to attend each meeting with absences, when necessary, reported to the president. In the event of three (3) unreported absences, the president may elect to identify a replacement for the Trustee’s position.
Dues and Assessments
Section 1. Dues. Membership dues shall be as determined by the members at the annual meeting, payable at such time as may be fixed by the Trustees and may vary from time to time.
Section 2. Assessments. Assessments may be made by the Trustees as the need, therefore, requires. Assessments up to fifty dollars ($50.00) per annum may be made by the Trustees without approval of the members. Assessments greater than fifty dollars ($50.00) will require the Trustees to call a special meeting of the members to discuss the subject and request authorization (majority vote) from the members. Owners of record title to each lot shall pay dues and assessments which, if unpaid, within sixty (60) days from notice thereof, shall be chargeable to the lot or lots owned by delinquent member and shall be a lien upon such land to secure payment. The Trustees shall have the right and power to bring all actions for collection of dues and assessments, and the enforcement of such liens and may file certificates of lien with the County Recorder in Ottawa County.
Section 1. Number and Title. The officers of the corporation shall be a president, a vice-president, an second vice-president, a secretary and a treasurer, and such other officers and assistant officers from time to time may determine. Any two offices may be held by the same person. Officers and Trustees shall serve the members of Johnson’s Island Property Owners Association without compensation. Officers and Trustees shall be reimbursed for authorized expenses incurred for the normal operation of the Johnson’s Island Property Owners Association. Special or unusual expenses shall receive prior approval from the board. The president has authorization to approve “emergency” expense requests up to two thousand five hundred dollars ($2,500.00) between meetings when time does not permit a request to be submitted before the board.
Section 2. Officers Powers and Duties. Subject to such limitations as the Trustees from time to time may prescribe, the officers shall each have such power and perform such duties as generally pertain to their respective offices and such further powers and duties as may be conferred from time to time by the Trustees. The president may elect to expand responsibilities of the officers, however, he may not expand his own responsibilities without the prior authorization of the Trustees.
Section 1. The regulations of the Johnson’s Island Property Owners Association, Inc., when adopted, shall be amended only by the affirmative vote of a majority of the Trustees.
The Trustees, officers and employees, together with former trustees, officers and employees, of the corporation shall be indemnified by the corporation to the full extent permitted by the Ohio Non-Profit Corporation Law. The Board of Trustees, at its discretion may provide liability insurance for the officers and Board of Trustees and the expense shall be considered a normal operating expense of the corporation.
The fiscal year of the corporation shall end on August 31 each year or on such other date as the Trustees from time to time may determine.
The Corporation’s secretary shall file within five (5) years after the date of last corporate filing, with the Ohio Secretary of State, a verified “Statement of Continued Existence of Non-Profit Corporation”.
Amended by Trustees
September 14, 2002
© Copyright 2003 by Johnson's Island Prooperty Owners Association
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